UK Data Protection Representative
The United Kingdom's departure from the EuropeanUnion created a distinct data protection regime under the UK GDPR and DataProtection Act 2018, with separate representation requirements for non-UKorganizations. Companies located outside the United Kingdom that process personal data of UK resident, whether through clinical trials, digital health services, medical device deployment, or other activities must now appoint aUK-based representative to serve as a local point of contact for theInformation Commissioner's Office (ICO) and UK data subjects.
UK DPR Requirements & Responsibilities
We provide mandatory UK GDPR representation fororganizations established outside the United Kingdom that process personal dataof UK residents in connection with offering goods or services or monitoringbehavior. Our representation satisfies the requirements of Article 27 of the UKGDPR, providing you with a legitimate UK presence and designated point ofcontact essential for clinical trial sponsors enrolling UK sites, digitalhealth companies serving UK patients, and any organization processing UK personaldata at scale.
We serve as your official, designated point of contact with the Information Commissioner's Office—the UK's independent data protection supervisory authority. When the ICO conducts inquiries, requests information about your processing activities, or initiates enforcement procedures, we handle all communications professionally and promptly on your behalf. Our team maintains strong working knowledge of ICO procedures, guidance, and enforcement priorities.
We will serve as the contact point for data subjects and the ICO, handling and documenting all communications, including data subject access requests, complaints, and breaches.
We manage data subject access requests and other rights requests from UK residents with the same rigor and professionalism as our EU services. Our team handles identity verification, request assessment, internal coordination, response preparation, and timely delivery ensuring full compliance with UK GDPR requirements and the one-month response timeframe. We maintain detailed records of all UK-originating requests.
Data breaches affecting UK residents must be reported to the ICO within 72 hours when notification thresholds are met. We provide comprehensive support for UK breach notifications—assessing reportability, preparing notification submissions, coordinating with the ICO,and managing communications with affected UK data subjects when required. Our breach response protocols are aligned with ICO guidance and expectations.
We maintain comprehensive UK-specific compliance documentation on your behalf, including UK Records of Processing Activities, documentation of appropriate safeguards for international transfers, and records demonstrating your compliance with UK GDPR principles. Our documentation is maintained to ICO standards and designed to with stand regulatory scrutiny during inspections or audits.
For organizations operating across both the European Union and United Kingdom, we provide seamless coordination between your EU and UK representation and compliance requirements. Post-Brexit, data flows between the EU and UK require careful attention to adequacy decisions, appropriate safeguards, and diverging regulatory requirements. Our team helps you navigate this complexity with confidence.
How iliomad Health Data Can Help You
iliomad Health Data provides comprehensive UK Data Protection Representative services through our established UK presence, ensuring your organisation maintains seamless compliance with UK GDPR requirements while coordinating effectively with your broader European and global privacy programs. Our UK representation services are particularly valuable for organisations that previously relied solely on EU representation and now require separate UK coverage following Brexit, as well as organisations newly entering the UK market.
FAQs
Our frequently questions
A UK Data Protection Representative (UK DPR) is a legal point of contact required under the UK GDPR and the Data Protection Act 2018 for organizations established outside the United Kingdom. After Brexit, non‑UK organizations processing personal data of UK residents must appoint a UK‑based representative to liaise with the Information Commissioner’s Office (ICO) and with UK data subjects
Any organization located outside the United Kingdom that offers goods or services to, or monitors the behaviour of, individuals in the UK generally needs a UK DPR. This includes sponsors of clinical trials, digital health services, medical device companies, or any business processing personal data of UK residents
As UK DPR iliomad Health Data UK serves as the contact point for UK data subjects and the ICO, handling and documenting communications such as data subject access requests, complaints and breaches.We also manage data subject access requests and other rights requests including identity verification, request assessment, internal coordination and response preparation within the one‑month timeframe. Additionally, iliomad Health Data UK supports breach notifications (assessing reportability, preparing submissions and coordinating with the ICO), maintain UK records of processing and compliance documentation, and facilitate cross‑border EU‑UK coordination.
Appointing a UK DPR fulfils a specific legal requirement for non‑UK organizations, but it does not by itself ensure complete compliance with UK data protection law. Organisations remain responsible for meeting all UK GDPR obligations, including transparency, lawful basis, data minimisation and security. The DPR facilitates communication with the ICO and data subjects but does not replace internal data protection duties.
Contact us through our website form or email directly. We'll schedule an initial consultation to understand your regulatory landscape, identify immediate priorities, and propose a tailored engagement that fits your timeline and budget.
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