Start of a clinical trial
The start of a clinical trial means the first act of recruitment of a potential subject for a specific clinical trial, unless defined differently in the protocol (Art. 2(2)(25) EU Clinical Trials Regulation 536/2014). Recruitment activities such as advertising, pre-screening of medical records or approaching patients therefore mark the start, which may precede the first informed consent or first dose by weeks.
Under Art. 36 CTR the sponsor must notify each Member State concerned, through CTIS, of the start of the trial in that Member State within 15 days, and separately of the first visit of the first subject. The trial may only start after the authorisation decision (which under Art. 8 requires both the Part I and Part II assessments, including the ethics committee opinion) and, where applicable, after any GMO authorisation. Recruitment materials themselves form part of the Part II dossier.
Because recruitment already involves processing of personal data (pre-screening logs, referral lists, responses to advertisements, EHR searches for eligible patients), the data protection framework must be complete before the start date, not before the first dose: the DPIA finalised, the controller and processor roles allocated in the clinical trial agreement and DPAs, the Art. 27 representative appointed, transfer safeguards signed, and recruitment notices compliant with Art. 13 and 14 GDPR. Pre-screening using medical records without patient contact is a frequent grey area and typically requires a specific basis under national research law.
No. Unless the protocol defines it differently, the CTR uses the first act of recruitment. That may occur before dosing or even the first participant visit. Identify the relevant milestone in the recruitment strategy and ensure the sponsor’s notification process uses the correct event for each Member State concerned.
