Inspection
An inspection means, in the context of clinical trials, the act by a competent authority of conducting an official review of documents, facilities, records, arrangements for pharmacovigilance and any other resources that are deemed by the competent authority to be related to the clinical trial and that may be located at the site of the trial, at the sponsor's or contract research organisation's facilities, or at other establishments which the competent authority sees fit to inspect (Art. 2(2)(31) EU Clinical Trials Regulation 536/2014).
GCP inspections are conducted by national competent authorities, coordinated by the EMA for centralised applications, and by the FDA worldwide. They may be routine, triggered by a marketing authorisation application, or for cause. Inspectors examine the trial master file, source data, informed consent documentation, computerised systems and audit trails, vendor oversight and safety reporting, and issue findings graded critical, major or minor.
Data protection is now a standard inspection theme: inspectors check that consent forms contain the required GDPR information, that only pseudonymised data reached the sponsor, that data processing agreements and transfer mechanisms exist for vendors, and that access to systems is controlled. Separately, data protection authorities may inspect under Art. 58 GDPR, notified bodies audit medical device manufacturers under the MDR, and market surveillance authorities will inspect under the AI Act. An audit-ready posture, with a current DPIA, register and vendor file, is the most effective preparation. See iliomad's quality assurance services.
Yes. GCP inspections may be routine as well as triggered by concerns. Readiness should therefore be part of normal trial management, not an emergency response. Keep essential records retrievable, responsibilities clear and system access workable so the organisation can explain how the trial was conducted and how its data was controlled.
